Levels of verification
Level 1 — Desk check
- identity and registration details;
- status in relevant registers;
- VAT and bank-account checks where applicable;
- website, contact and address consistency;
- supplied documents;
- visible warning signs and missing information.
Level 2 — Direct verification
Includes Level 1 plus:
- call with the company;
- confirmation of key commercial and operational statements;
- selected reference or document questions;
- video call or additional evidence where appropriate.
Level 3 — Local visit coordination
Includes agreed desk and direct checks plus:
- visit to the location;
- photographs and observations;
- discussion with the responsible person;
- confirmation of visible activity, equipment or stock relevant to the brief;
- coordination of a qualified technical or quality specialist where needed.
Typical report
- subject and reason for verification;
- entities and people identified;
- sources and documents reviewed;
- material consistencies and inconsistencies;
- direct-contact findings;
- visit findings, if included;
- claims not independently confirmed;
- open questions;
- suggested further checks;
- clear limitations.
Red flags
- pressure for immediate payment;
- bank account or entity mismatch;
- unclear production address;
- certificates that cannot be linked to the exact entity or scope;
- changing contact identities;
- refusal to provide normal commercial information.
A red flag does not automatically prove fraud. Its value is that it tells you what requires clarification before exposure increases.
FAQ
- Can you guarantee that a supplier is safe? — no.
- Can you verify certificates? — source and issuer checks where possible; specialist certification review if necessary.
- Can you check references? — if permission and contact data are available.
- Can you visit anywhere in Poland? — generally yes; feasibility and travel agreed.
- Can the supplier remain unaware? — public desk research can be discreet; direct verification and visit are not covert investigations.
Send the company name, website, what you plan to buy, the value band and the decision you need to make.