No single database proves that a supplier will perform. Use several sources, match them to the exact entity and increase the depth of verification as your exposure increases.
Entity and contact
- legal name and form;
- registration number;
- registered address;
- operational address;
- names and roles of representatives;
- domain and email consistency;
- telephone contact;
- authority of the person signing.
Registration and tax
- relevant registry status;
- VAT status where relevant;
- bank account verification where applicable;
- dates and recent changes;
- insolvency or restructuring signals where legally available;
- consistency across records.
Commercial offer
- exact scope;
- quantities;
- price and currency;
- payment schedule;
- Incoterms or delivery terms;
- lead time;
- tooling, samples and ownership;
- warranty and claims;
- cancellation and change conditions.
Capacity and capability
- who performs the work;
- production location;
- equipment and processes;
- current capacity;
- subcontracting;
- quality control;
- traceability;
- packaging and transport;
- business continuity.
Certificates and documents
- exact entity named;
- exact site and scope;
- issuer;
- validity dates;
- verification with issuer where possible;
- document version;
- relevance to the actual order.
Direct verification
- call with responsible person;
- video view of the location where appropriate;
- questions about the exact order;
- sample or trial order;
- reference checks with permission;
- local visit proportional to risk.
Payment risk
- account matches the entity or agreed reason is documented;
- invoice details match contract;
- sudden account changes independently confirmed;
- deposit proportional to risk and stage;
- milestone evidence defined;
- dispute and remedy path understood.
Decision
- facts confirmed;
- claims not confirmed;
- inconsistencies;
- further checks;
- exposure if the supplier fails;
- go / limited trial / clarify / stop.
Important
Do not use this checklist as a fraud guarantee. A professional verification or technical audit may still miss concealed information or future non-performance.
Need a desk check, direct verification or local visit? Send the supplier details and planned exposure.