A weak brief produces incomparable quotations. This template helps make the technical, volume, quality and commercial assumptions visible before outreach begins.
Template
Company and contact
- buyer company;
- contact person;
- country;
- contact details;
- preferred language;
- NDA requirement.
Project summary
- product/service name;
- end use;
- current project stage;
- reason for sourcing;
- target start date.
Technical requirement
- drawings/specifications;
- materials;
- manufacturing process;
- dimensions and tolerances;
- finishes;
- standards;
- testing;
- required certifications;
- permitted subcontracting;
- sample/prototype requirement.
Volume
- prototype quantity;
- first-order quantity;
- annual forecast;
- order frequency;
- acceptable batch sizes;
- growth scenario.
Quality
- inspection method;
- documentation;
- traceability;
- acceptance criteria;
- non-conformity handling;
- audit or visit requirement.
Commercial
- quote currency;
- price breakdown;
- tooling cost and ownership;
- payment terms;
- delivery terms;
- packaging;
- transport responsibility;
- quotation validity;
- warranty;
- lead time.
Supplier response
- company profile;
- relevant experience;
- production site;
- capacity;
- equipment;
- certifications;
- similar references;
- questions and deviations;
- quotation contact.
Need help turning the requirement into a supplier search? Send the completed brief to Poland Desk.